E-3.3, r. 6 - Regulation respecting contracts of the Chief Electoral Officer

Section 3 Disposition versions

2012-09-01

3. In this Regulation,

“amount of the contract” means the total financial commitment under a contract, including renewals or, in the case of an open contract, the estimated amount of the expenditure that may result therefrom; (montant du contrat)

“auxiliary services contract” means a contract for services other than professional services; (contrat de services auxiliaires)

“bid” means a tender submitted by a supplier consisting solely in a price for carrying out a contract; (soumission)

“call for tenders” means a procedure calling for competitive tendering by several suppliers, inviting them to submit bids or tenders for services with a view to obtaining a contract; (appel d’offres)

“central register” means the central register of Government suppliers as established under section 62 of the Public Administration Act (R.S.Q, c. A-6.01); (fichier)

“establishment” means a place where a supplier conducts activities on a permanent basis, which is clearly identified by the supplier’s name and is open during regular business hours; (établissement)

“estimated amount of the contract” means the total estimated expenditure for the contract except in the case of a contract with a term of at least one year, renewable for a determined period, where it means the estimated expenditure for the initial contract excluding the estimated expenditure for contract renewal; however, in the case of a service contract for an advertising campaign, the estimated amount of the contract shall not include media placement costs; (montant estimé du contrat)

“mixed contract” means a contract involving at least 2 of the following: the supply of goods, the supply of services and construction work; (contrat mixte)

“open contract” means a contract whose purpose is to meet the future needs of a group of users, in which the Chief Electoral Officer undertakes to procure certain goods or services or to carry out construction work at predetermined prices or according to a predetermined method of setting prices, on specific terms and conditions, for a specific period and as required; (contrat ouvert)

“price” means a fixed price, a unit price, a rate, a percentage or a combination thereof; (prix)

“professional services contract” means a contract for services to be carried out by professionals or under their responsibility, it being understood that professionals are persons who hold an undergraduate university degree recognized by the Minister of Education, Recreation and Sports or the equivalent and, in the case of an exclusive profession, are members of a professional order governed by the Professional Code (chapter C-26); (contrat de services professionnels)

“rate” means the amount established on an hourly, daily, weekly or monthly basis for goods, services or persons assigned to the carrying out of a contract; (taux)

“region” means an administrative region of Québec established under Décret concernant la révision des limites des régions administratives du Québec (chapter D-11, r. 1); (région)

“standing offer” means a bid or a tender for services submitted by a supplier with a view to obtaining specific supply or service contracts at predetermined prices or according to a predetermined method of setting prices, on specific terms and conditions, for a specific period and as required, involving either an obligation to deliver the goods or services required whenever a user so requests, or an obligation to deliver them insofar as they are available; (offre permanente)

“supplier” means any legal or natural person or partnership, except a public body within the meaning of section 3 of the Act respecting Access to documents held by public bodies and the Protection of personal information (chapter A-2.1), a department or body of another government, a band council, a reintegration support fund established under section 74 of the Act respecting the Québec correctional system (chapter S-40.1) or a non-profit legal person that is not an adapted enterprise; (fournisseur)

“tender for services” means a proposal or an application submitted by a supplier with a view to obtaining a contract; (offre de services)

“travel services” means services involving the issue of an airline passenger ticket and may include advice on the organization of a trip, hotel reservations, car rental, and the reservation, issue or delivery of ground transportation tickets; ( services relatifs aux voyages)

“unsolicited offer” means an offer of professional services submitted by a supplier, on the supplier’s own initiative, in order to meet or try to meet a need of the Chief Electoral Officer. ( proposition non sollicitée)

Decision 1155, s. 3.